Inbox & pipeline
Texts, calls, web forms, Instagram and Facebook messages land in one inbox, sorted into Kids, Adults, Women’s and Fight Team pipelines.
First reply in seconds, follow-ups until they book or say no.
Operational architecture for martial arts academies
Runs the front desk while you teach.
Leads, trials, members, billing, attendance and retention in one system built for a martial arts school. It follows up, chases the failed card, notices the student who stopped showing up, and tells you what it did by morning.
Months 3–6 are when most students quit. The OS watches that window for you.
Card declined: Maya R., Adult BJJ, $159
01 · The system
Most academies run on a billing app, a spreadsheet, a group chat and the owner’s memory. Dojo Partner OS puts the whole student journey in one place and does the repetitive parts on its own.
Texts, calls, web forms, Instagram and Facebook messages land in one inbox, sorted into Kids, Adults, Women’s and Fight Team pipelines.
First reply in seconds, follow-ups until they book or say no.
Your real class schedule, bookable from any message. Families pick a slot, the coach sees who’s coming.
Reminders before class, a nudge to enroll after.
Plans, family discounts, pauses and freezes kept with the student record, not in a separate tool you check once a month.
Failed cards retried and chased politely.
Check-ins by class and program, so you can see who’s training, who’s slipping and who’s eligible to test.
Absence alerts at 7 and 14 days.
Stripes, belts and testing dates tracked per student, with the class counts behind each one.
Promotion congrats and parent updates sent for you.
New leads, trials, enrollments, cancellations, money in and money at risk. One page, before your first class.
Delivered daily by text or email.
02 · The student lifecycle
Every stage has a job the OS does without being asked. You still teach, welcome and promote. It handles the reminders, the chasing and the noticing.
The quit window. Months 3 to 6 are when most students drift. The OS flags anyone whose attendance drops in that stretch, so you can say hello before they’re gone.
What you wake up to
The OS works the hours you can’t: late-night inquiries, early-morning billing runs, the student who quietly stopped coming. Each morning you get one short brief of what it handled and the few things that need you.
Example brief · figures are illustrative
03 · Pricing
Founding-academy pricing, with setup fees waived. Every plan includes onboarding, your schedule and programs built in, and your existing members imported.
$400/mo
$500/mo
$1,250/mo
Plus a $500/mo minimum ad spend, paid to Meta. 3-month minimum.
Start with the IndexWhere to start
A short assessment of how much of your week the front desk takes, and which parts the OS would take off you first.
Take the Index →Watch the lead assistant reply to real academy inquiries, then try it with your own school’s details.
dojopartner.ai →Open a member community for your academy and see how students use it before you commit.
den.dojopartner.com →